Projects Control Engineer / Coordinator

Job Description

Projects Control Engineer / Coordinator

Position overview

We are seeking a highly detail-oriented and disciplined ERP & Projects Control Engineer / Coordinator to manage and maintain the organization's ERP system while supporting day-to-day project operations.

This role works closely with the senior management and cross-functional teams to ensure accurate, real-time capture and reporting of project data, costs, and progress. The ideal candidate is proactive, hands-on, and comfortable coordinating across Projects, Procurement, Accounts, HR, and Site Teams.

1. ERP System Management & Data Integrity

• Ensure accurate and timely entry of project, procurement, HR and financial data into the ERP system
• Enforce system discipline and minimize off-system/manual tracking
• Follow up with departments to maintain data completeness and accuracy

1. Project Setup & Execution Tracking

• Upload and maintain project records including BOQs, budgets and schedules
• Update daily project progress, manpower allocation and resource utilization

1. Cost Control & Expense Tracking

• Coordinate with Accounts to ensure proper cost allocation and coding
• Track project budgets and expenditures against approved costs
• Ensure correct use of cost codes across all transactions

1. Project Monitoring & Reporting

• Monitor planned vs. actual progress across projects
• Identify delays, risks, and resource gaps and escalate to management
• Support decision-making through accurate data tracking

1. Procurement & Material Coordination

• Track material requests, purchase orders, deliveries, and consumption
• Coordinate with Procurement and Site Teams to avoid delays or shortages

1. Master Data Management

• Maintain accurate and structured records of materials, vendors, employees, and projects
• Prevent duplication and ensure data consistency across the ERP system

1. Cross-Functional Coordination

• Collaborate with Projects, Procurement, Accounts, HR, and Site Teams
• Facilitate coordination meetings and ensure alignment across departments

1. Meeting Coordination & Follow-Ups

• Prepare and record Minutes of Meetings (MOM)
• Track action items and ensure timely closure

1. Reporting & Dashboard Preparation

• Prepare and maintain:
• Daily reports (progress, manpower, materials)
• Weekly reports (project and procurement status)
• Monthly reports (cost analysis and budget vs. actuals)

1. Document Control & Record Management

• Maintain organized records of drawings, approvals, and project documentation
• Ensure proper version control and document accessibility

1. User Support & ERP Adoption

• Provide support and guidance to team members on ERP usage
• Drive system adoption and improve user compliance

1. Continuous Improvement

• Identify workflow gaps and recommend process improvements
• Support digital transformation and system enhancement initiatives

Requirements

• Degree or Diploma in Civil Engineering, Construction Management, or a related field
• 25 years of experience in construction, project coordination or ERP systems

• Familiarity with project planning tools such as MS Project, Primavera, or similar
• Working knowledge of ERP systems (e.g., Zoho, Odoo, ERPNext, or equivalent)
• Strong proficiency in Microsoft Excel
• Basic understanding of BOQs, project costing and construction/site operations

• Strong communication and interpersonal skills
• Excellent coordination and follow-up abilities
• Ability to work closely with senior management and cross-functional teams
• High level of discipline, accountability, and attention to detail