[ref. o96966617] Contract Engineer - Abu Dhabi

Job description / Role

Oil & Gas

Job purpose

Review and process ADNOC directorates' end user planned consultancy and insurance contract requests for the forthcoming year, initiate obtaining expression of interest or prequalification from companies for future tenders, develop end user contract requests into requests for tenders (RFT), obtain management approval of bidder list, act as a focal point between end user and bidders during the tender process, control the tender process from bid issue, handling bid clarifications, through to the bid submittal and technical and unpriced commercial evaluation phase, perform commercial evaluation, including determining negotiation strategy as applicable, prepare award recommendation for management approval, prepare contract award and related contract documents for signature, assist end user with kick-off meeting with appointed contractor.

Provide support and advice to end users on evaluation criteria or evaluation methodology, plus various contractual and commercial arrangements, together with evaluating claims or requests for contract variations and maintain follow-up until close-out of the contract file.

Job specific accountabilities

• Review and process ADNOC directorate's business unit (end user) draft planned procurement requirements for the forthcoming year, to determine or identify specific aspects to be addressed by end user when submitting a future contract request.
• Attend and provide input to a joint meeting between contracts division personnel and end user, to review end user's draft planned procurement requirements, guiding end user as to future aspects to consider and address when submitting contract requests.
• Formally submit a checklist of general and specific items that end user needs to address when submitting individual contract requests for service or work requirements, plus reconfirm whether an expression of interest or a prequalification exercise is to be initiated, so as to establish market interest in the future tender.
• Prepare a memorandum for review (as applicable), informing category management team of potential group procurement or category management items identified within the draft planned procurement requirements received from end users.
• Formally in writing, obtain a list of potential bidders from ADNOC commercial directory, together with checking that end user proposed bidders are also registered with ADNOC commercial directory and in a suitable work activity aligned with the scope of the future bid.
• Prepare a write-up to the contracts division vice president (CDVP), describing and justifying that the work activity of the proposed long list of potential companies for an EOI or prequalification exercise is aligned to the scope of the future bid.
• Prepare a standard correspondence template invitation letter (prepared within the SAP Ariba system) for an expression of interest (EOI) or prequalification exercise, with the invitation letter reviewed by CDM and issued by the contracts division vice president (CDVP).
• Participate or review (as applicable) any EOI or prequalification queries received from invited companies and as necessary, coordinate with end user to obtain a written answer to queries raised. Depending on answer(s) received, determine whether answer is to be provided only to the company raising queries, or to all companies invited as an update to earlier scope information.
• Receive, participate or review and compile EOI or prequalification response from invited companies, prepare a standard correspondence memorandum for forwarding received information and documents to end user for review or evaluation.
• Review end user response to EOI or prequalification exercise, due diligence check that response aligns with information or documents received, with no anomalies - arithmetically check any prequalification evaluation scoring.
• Receive end user contract request (CR) through SAP Ariba (as allocated by CDM), review content of CR against previously established checklist of items informed to end user as to information or documents to be submitted with CR and determine whether: 1) the CR is accepted as being complete for tender purposes, or 2) CR is to be rejected due to being incomplete (formally confirm to CDM or CDVP to reject in SAP Ariba).
• Prepare write-up listing CR missing information and documents to be submitted by end user; CDM to review and issue when rejecting submitted CR.

Minimum qualification

Bachelor's degree in engineering discipline (preferably civil, mechanical or electrical engineering or quantity surveying) or equivalent.

• 6 years of professional experience in contract development, preferably in an oil or gas or petrochemical environment.
• Sound knowledge of commercial practices, legal aspects and negotiation skills.
• Computer literate and able to use or quickly adapt to specialized software utilized by ADNOC.
• Fluent in English. Fluency in Arabic is an advantage.
• Knowledge of contract law and commercial practice.
• Drafting terms and conditions of contract.
• Knowledge of key areas, such as indemnities, insurances, guarantees, warranties, liquidated damages, etc.
• Excellent communication skills, both verbal and written.
• Ability to lead issues and proactively obtain resolution to problems.
• Ability to work on own initiative, without close supervision.
• Good negotiation skills.
• Able to handle multiple contract interactions (multi-tasking), manage a high workload, work in a demanding environment and demonstrate commitment.
• End user focused, responsive with positive outlook.
• Decisive and confident.
• Experience of working in a commercial, projects or business role and interfacing and liaising directly with contractors, consultants, etc.
• Extensive experience and expertise in tender development, preparation and evaluation.
• Thorough knowledge and understanding of oil and gas industry's operations.
• Demonstrated experience in contract management.
• Good organizational and project management skills.
• High level problem solving skills to resolve complex and sensitive issues.
• Proficiency in the use of a range of office software.
• Interfacing with the legal, finance and insurance team.
• Safety awareness:
• Take responsibility for supporting and developing the health and safety programme for the department.
• Set an example for all employees and demonstrate commitment to the company's health and safety policies and safety promotions.
• Inform and train employees in the department so they can participate in the development and maintenance of safe and healthy working conditions and systems, plus at all times encourage workers to work safely and without risk to health.
• Identify, control and report hazards or incidents.

Professional certifications

Professional qualifications, such as MRICS (full member of Royal Institute of Chartered Surveyors), etc. Additional qualification in business administration or legal will be preferred.

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