Executive Assistant - Operations and Analysis
Job Description
We are looking for an Executive Assistant – Operations & Analysis to provide strategic and operational support to the Regional Vice President for our client, an esteemed hospitality group in Dubai.
This role requires a highly organized professional with strong analytical capabilities, excellent stakeholder management skills, and the ability to coordinate multiple priorities across a regional hospitality portfolio. The successful candidate will support operational reviews, performance analysis, executive reporting, and the execution of strategic initiatives across managed properties.
This role will begin on a 12-month contract basis and is renewable within the organization. It reports to the Regional Vice President.
Key Responsibilities:
Operational Support & Coordination:
- Act as the central coordination point for the RVP's agenda, including calendar management, meeting prioritization, and stakeholder coordination.
- Coordinate travel arrangements, itineraries, and logistics for regional business requirements.
- Prepare briefing materials, presentations, and meeting packs for executive discussions, property visits, and stakeholder engagements.
- Track follow-up actions arising from meetings, operational reviews, and strategic discussions to ensure timely completion.
- Coordinate regional operational reviews and monitor the closure of action items across properties.
- Support property visits through agenda planning, documentation preparation, and post-visit follow-ups.
- Act as a liaison between the RVP, property General Managers, corporate functions, and external stakeholders.
Performance Analysis:
- Analyse operational and financial performance data across the portfolio to identify trends, performance gaps, and improvement opportunities.
- Develop dashboards, reports, and executive summaries to support data-driven decision-making.
- Support the review of business plans, budgets, and CapEx requests, providing insights and recommendations where appropriate.
- Monitor key performance indicators and track the progress of initiatives aimed at improving operational performance.
- Consolidate portfolio insights into clear and concise reports for leadership presentations and strategic reviews.
Project Management & Strategy Execution:
- Support the planning and execution of strategic initiatives led by the RVP.
- Coordinate cross-functional projects, ensuring milestones, timelines, and deliverables are achieved.
- Track risks, issues, dependencies, and action items, escalating concerns where necessary.
- Support portfolio-wide initiatives including renovations, pre-openings, repositioning projects, and brand compliance activities.
- Prepare governance reports and maintain project documentation to ensure effective oversight and execution.
Knowledge, Skills & Experience:
- Bachelor's degree in Hospitality Management, Business Administration, Finance, or a related field. MBA is advantageous.
- 2–4 years of experience in hospitality operations, consulting, business analysis, executive support, or multi-property environments.
- Strong analytical skills with the ability to interpret financial and operational data and translate findings into actionable insights.
- Experience preparing executive presentations, dashboards, reports, and briefing materials.
- Exposure to project coordination, governance reporting, and stakeholder management.
- Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
- Excellent communication and interpersonal skills, with the confidence to interact with senior stakeholders.
- Proficiency in Microsoft Office applications, particularly Excel and PowerPoint. Experience with reporting tools and hotel systems is advantageous.
- Knowledge of budgeting processes, business planning, and operational performance metrics is preferred.
- Exposure to luxury hospitality, pre-opening activities, or regional operations would be ben
Availability: Preference will be given to candidates available immediately or a maximum of 30 days after accepting the offer.
We are looking for a candidate who will be able to work in United Arab Emirates. Please apply with your resume and remember to provide us with your contact details.
We will review your job application within 7 working days. Should your profile fit the requirements of the role, a consultant from Edari will be in touch with you to get a deeper understanding of your profile, discuss the role in more detail, and outline potential next steps.