Senior Human Resources Coordinator

Job Description

Reporting To: Operations Manager / General Manager

Job Summary

The Senior Admin & Procurement Coordinator is responsible for overseeing administrative operations and procurement activities to support smooth business functions within oil & gas projects across GCC countries. The role ensures timely purchasing, vendor coordination, logistics management, document control, and compliance with company policies and regional regulations.

Key Responsibilities

• Manage daily office administration and operational support activities.
• Coordinate staff travel arrangements including visas, tickets, hotel bookings, and transportation.
• Maintain employee records, contracts, and confidential company documentation.
• Handle correspondence with clients, suppliers, and government authorities.
• Monitor office supplies, accommodation, fleet, and facility management.
• Ensure compliance with company policies and GCC labor regulations.
• Support HR with onboarding, mobilization, and employee documentation.
• Prepare reports, presentations, and management updates.

• Source materials, equipment, and services for project and operational requirements.
• Obtain quotations and negotiate prices, delivery terms, and payment conditions.
• Issue purchase orders and track order status until delivery.
• Develop and maintain supplier and subcontractor database.
• Coordinate with project teams to ensure timely availability of materials.
• Evaluate supplier performance and maintain cost control.
• Verify invoices and coordinate with finance for payment processing.
• Ensure procurement complies with company procedures and client requirements.
• Handle local and international procurement activities.
• Coordinate import/export documentation and customs clearance when required.

• Liaise between operations, finance, warehouse, and vendors.
• Monitor procurement schedules to avoid project delays.
• Maintain procurement records and inventory control systems.
• Support tendering and subcontract documentation processes.

Requirements

• Bachelor's degree in:
• Business Administration
• Supply Chain Management
• Procurement
• Commerce
• Or related field

• Minimum 8–12 years of experience in:
• Administration
• Procurement
• Oil & Gas industry
• Minimum 5 years GCC experience
• Experience supporting:
• EPC projects
• Shutdown projects
• Maintenance contracts
• Offshore/onshore operations

• Strong knowledge of GCC vendor market