Department coordinator

Job Description

KEY RESPONSIBILITY

• Support VP's and Directors with calendars, meetings, travel coordination, and logistics
• Prepare meeting agendas, presentations, minutes, and action trackers
• Coordinate leadership forums, workshops, and departmental reviews

• Act as liaison between VP's, Directors, teams, and shared services
• Track and follow up on actions, decisions, and deliverables
• Ensure timely circulation of communications, reports, and approvals

• Maintain department records, trackers, org charts, and documentation
• Consolidate inputs for management reports, dashboards, and presentations
• Ensure documents comply with corporate standards and governance

• Support budgeting coordination, invoices, POs, and expense tracking (as required)
• Coordinate onboarding/offboarding activities within the department
• Assist with audits, compliance reviews, and information requests

• Office Productivity Tools: Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook) and collaboration platforms (SharePoint, Teams).
• Documentation & Reporting: Skilled in drafting official correspondence, managing departmental records, and preparing analytical reports and dashboards.
• Process Management: Knowledge of administrative, HR, and procurement systems and workflows.
• Budget Coordination: Understanding of purchase requisition (PR), purchase order (PO), and expense management processes.
• Communication: Strong written and verbal communication skills in English; Arabic proficiency preferred.
• Information Security Awareness: Adheres to the company's Information Security Management System (ISMS) and confidentiality protocols.

Experience: Minimum 5 years in executive coordination, administration, or HR support roles within a corporate or IT environment.

• Excellent organizational and multitasking capabilities.
• Strong communication and interpersonal skills.
• Proficiency in MS Office and digital tools (Teams, SharePoint, Power BI).
• Attention to detail, confidentiality, and process ownership.