Executive Assistant
Job Description
JOB TITLE
Executive Assistant
REPORTING TO
Managing Partner, Origin Private Office
LOCATION
Dubai, United Arab Emirates or Virtual
ABOUT ORIGIN PRIVATE OFFICE
Origin Private Office is a globally positioned, boutique real estate advisory firm specialising in prime and ultra-prime markets. We offer a comprehensive suite of services including real estate brokerage, development consultancy, luxury project marketing, wealth strategy, corporate structuring, and concierge services.Our clients include high-net-worth individuals, private family offices, and some of the worlds most prominent developers.
POSITION OVERVIEW
We are seeking a highly organised, proactive, and dependable Executive Assistant to provide high-level administrative and operational support to the Managing Partner and broader team. This is a dynamic and fast-paced role requiring precision, discretion, and exceptional time management.
The ideal candidate will be a natural problem solver with a track record of efficiency capable of managing shifting priorities, coordinating across time zones, and supporting internal operations, invoicing, and external vendor management. Prior experience working in high-performance environments with demanding schedules and fast turnarounds is essential.
KEY RESPONSIBILITIES
Diary & Calendar Management
Coordinate complex scheduling across time zones
Anticipate conflicts and proactively resolve scheduling issues
Organise internal and external meetings, ensuring all logistics are in place
Travel Arrangements:
Research and book complex, high-end domestic and international travel across multiple time zones
Manage detailed itineraries, including flights, hotel bookings, ground transportation, visas, and dining reservations
Handle last-minute changes swiftly and efficiently, ensuring minimal disruption to schedules
Email & Communication Management
Manage high-volume inboxes, flagging and prioritising urgent items
Draft, proofread, and send professional correspondence
Invoicing & Expense Management
Track invoices and payments across multiple vendors and service providers
Liaise with accountants to ensure timely reconciliation and reporting
Maintain records of outgoing and incoming payments
Vendor & Stakeholder Coordination
Act as primary liaison with vendors, consultants, and service partners
Ensure deliverables and timelines are being met, escalating as needed
Administrative Support
Prepare presentations, meeting notes, and internal reports as required
Assist with document formatting, filing, and process coordination
Task & Project Management
Track deadlines and follow up on delegated tasks
Support internal project workflows and assist with special assignments
REQUIREMENTS
Minimum 5 years experience in a senior administrative or executive assistant role
Proven ability to work efficiently and autonomously in high-pressure environments
Exceptional written and verbal communication skills
Highly proficient in Microsoft Office and project/task management tools
Strong numeracy skills; comfortable working with invoicing and accounting software (e.g. Xero)
Comfortable working across international time zones and outside standard office hours when required
Trustworthy, discreet, and professional with sound judgement
Forward-thinking, solutions-oriented, and capable of pre-empting executive needs
PREFERRED QUALIFICATIONS
Experience working in real estate, finance, or luxury services environments
Familiarity with CRM platforms (e.g. HubSpot) is advantageous
Experience supporting founders, C-suite executives, or entrepreneurs
Fluency in multiple languages is advantageous
PACKAGE
Competitive base salary commensurate with experience
Flexible working arrangements
International exposure across ultra-prime real estate markets