Abu Dhabi - Secretary

Job description / Role

Business Support Services

Company description

Jobs for Humanity is partnering with Technical Elevator and Escalator Company to build an inclusive and just employment ecosystem. Therefore, we prioritize individuals coming from all walks of life.

Job description

We are seeking a highly organized and efficient secretary to join our team in Kuwait City, Kuwait. As a key member of our administrative staff, you will play a crucial role in supporting daily operations and ensuring smooth communication within the organization.

Responsibilities include:

• Manage and maintain executives' calendars, scheduling meetings and appointments
• Handle incoming phone calls, emails, and correspondence with professionalism and efficiency
• Prepare and edit various documents, including reports, presentations, and memos
• Organize and coordinate office activities, including meetings, travel arrangements, and events
• Process and file important documents, maintaining an organized and easily accessible filing system
• Assist with data entry and database management tasks
• Liaise with internal departments and external clients to facilitate effective communication
• Manage office supplies inventory and place orders as needed
• Provide administrative support to various teams and projects as required
• Assist in preparing and distributing meeting minutes and action items

• Proven experience as a secretary or in a similar administrative role
• Excellent computer literacy, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills with the ability to multitask effectively
• Exceptional written and verbal communication skills in English
• Detail-oriented with a focus on accuracy and quality
• Experience in customer service and professional interaction with clients (B2B/B2C)
• Proficiency in scheduling and calendar management
• Familiarity with order processing systems and basic data entry
• Knowledge of social media platforms and their professional use
• Ability to maintain confidentiality and handle sensitive information with discretion
• High school diploma required; associate's or bachelor's degree in business administration or related field preferred
• Adaptability to learn new software and systems quickly

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