Executive Assistant to CEO

Job Description

The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer by handling a wide range of executive-level tasks and confidential matters with discretion. This role ensures efficient operation of the executive office and serves as a liaison between the CEO and internal/external stakeholders.

Key Responsibilities:

Executive Support:

• Manage and maintain the CEOs calendar, appointments, and travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of the CEO.
• Handle incoming and outgoing communications, including email, phone calls, and meeting requests.
• Meeting Coordination: Schedule, organize, and take minutes for executive meetings, board meetings, and leadership team meetings.
• Follow up on action items and ensure deadlines are met.
• Communication & Liaison Act as a gatekeeper and first point of contact for internal and external inquiries directed to the CEO.
• Draft and proofread communications, speeches, and briefing documents.
• Project Management & Research: Support the CEO in project tracking, market research, and business initiatives.
• Coordinate cross-functional projects and ensure timely progress.
• Confidentiality & Discretion: Maintain strict confidentiality and handle sensitive information with integrity.
• Assist with personal tasks and errands as required.

Qualifications:

• Arabic speaker with fluency in English
• Bachelors degree in Business Administration, Communications, or related field.
• 3+ years of experience in an executive assistant or senior administrative role, preferably supporting C-level executives.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficient in Microsoft Office Suite, Google Workspace, and calendar management tools.
• High level of discretion, professionalism, and interpersonal skills.