Administrative Assistant

Job Description

About the job

Job Overview:

• We are seeking a professional, friendly, and organized Receptionist cum Office Administrator to join our team. This dual role combines the essential front-office duties of a receptionist with the administrative responsibilities needed to support the smooth operation of our office. The ideal candidate will be a detail-oriented multitasker who can provide a positive and welcoming first impression to visitors while handling various administrative tasks.

Key Responsibilities:

Receptionist Duties:

• Greet and welcome visitors, clients, and employees with a professional, friendly demeanor.
• Answer and direct phone calls in a courteous and efficient manner.
• Manage and respond to emails, messages, and inquiries promptly.
• Maintain the front desk area in a neat and orderly fashion.
• Schedule and coordinate meetings, appointments, and conference room bookings.
• Ensure the reception area is stocked with necessary materials (e.g., brochures, business cards, office supplies).
• Assist in handling incoming and outgoing mail and packages.

Office Administration Duties:

• Perform general administrative tasks including filing, data entry, and document preparation.
• Assist with the preparation of reports, presentations, and other office documents.
• Maintain and update office records, filing systems, and databases.
• Coordinate office supplies, equipment maintenance, and inventory management.
• Assist in the onboarding process for new employees and coordinate office events or meetings.
• Handle office expenses, including petty cash and purchase requisitions.
• Ensure a clean, safe, and organized office environment by assisting with office maintenance and cleanliness.
• Required Skills and Qualifications:High school diploma or equivalent; a degree or certifications in office administration is a plus.
• Previous experience in a receptionist or administrative role preferred.
• Excellent communication skills, both written and verbal.
• Strong organizational skills with attention to detail.
• Ability to multitask and handle a variety of office tasks efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office equipment (e.g., fax, photocopiers).
• Strong problem-solving abilities and a proactive approach to tasks.
• A professional, approachable, and courteous demeanor.
• Desired Attributes:Ability to work well under pressure and maintain a calm, positive attitude.
• Adaptability and flexibility to handle changing office dynamics.
• Team player with a collaborative mindset.
• Strong time-management skills with the ability to prioritize tasks.