[ref. r02939220] KEO - Document Controller

Job Description

For over 60 years weve led with vision, contributing to many of the worlds most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.

We invite you to join us. Why

You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.

Our newest opportunity is for a talented Document Controller to join our award-winning team in Dubai, UAE.

• Oversee the proper management, organisation, and filing of all project documents.
• Ensure all project-related documents are accurately recorded, indexed, and archived.
• Implement and maintain document control procedures to meet project requirements and company standards.
• Act as the primary point of contact for all document-related enquiries.
• Coordinate with project teams, contractors, and stakeholders to ensure documents are distributed and filed on time.
• Ensure proper flow of documents between project management teams and clients. Use electronic document management systems (EDMS) to track, store, and retrieve documents.
• Set up and maintain document numbering systems and file structures to ensure easy retrieval.
• Perform regular audits and reviews of documents to ensure accuracy and compliance.
• Distribute and issue project documents, such as drawings, reports, contracts, and correspondence, to relevant parties.
• Track document revisions and ensure the most up-to-date versions are available to all stakeholders.
• Ensure that all documents adhere to industry standards, regulations, and client specifications.
• Monitor the progress of document submissions, approvals, and rejections to ensure timely delivery.
• Ensure that documents are properly controlled, updated, and archived in accordance with contractual requirements.
• Offer support to staff in locating documents, managing file systems, and understanding project document requirements.
• Prepare regular reports on document status, including pending approvals, submission deadlines, and document distribution.
• Ensure documentation is up to date and available for inspections or audits.
• Ensure all project documents are finalised, completed, and archived upon project completion.
• Assist with the preparation of final project reports and document handover to clients or stakeholders.

To be successful in this dynamic opportunity, we envision that your career journey to date will include 6 years of work experience partnered with a Bachelor degree in a relevant field.

Other critteria:

• Candidates must have prior experience working on large-scale civil construction projects in the UAE.
• Proficiency in the ACONEX system is a mandatory requirement.
• Candidates must be physically present in the UAE and available for in-person interviews.
• As this is an urgent role, we prefer candidates who are available immediately or with a notice period of no more than one week.

KEOs performance is founded upon integrity, results, innovation, safety, and our people. We embrace diversity and recognise its contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.