Personal Assistant to CEO - Irwin & Dow - ref. t50057923
Job description / Role
Employment: Full Time
This is a superb opportunity to join a well-established organisation serving the marine industry across the Middle East, India, Far East Asia, and Africa. With Dubai as its headquarters, the company operates support vessels and port facilities for a wide range of clients.As Personal Assistant to the CEO, you will play a pivotal role in supporting the day-to-day executive and personal requirements of a dynamic and exceptionally busy leader.
The core focus of this position is high-level executive support. From managing a constantly evolving diary, coordinating meetings, preparing documents, and handling correspondence, to acting as a trusted gatekeeper and liaison for internal and external contacts, your ability to stay one step ahead will be essential.You’ll also take ownership of arranging travel across multiple time zones, ensure smooth logistics for industry events and team socials, and provide consistent follow-up on action points, payments, and approvals.
In addition to business matters, there is a personal element to the role, requiring flexibility and good judgement. This includes managing family travel plans, handling renewals such as vehicle insurance and servicing, maintaining personal documentation and reminders, and overseeing key household administration.The CEO relies on a PA who is proactive, highly organised, and discreet, with the confidence to work independently while keeping pace with shifting priorities.
Requirements:
Success in this position requires previous UAE experience, ideally within a similar senior-level support role. You will be tech-savvy, efficient with document management systems such as DocuSign, and possess excellent written and verbal communication skills.A calm and polished approach, strong sense of initiative, and a natural ability to build rapport are essential.
About the Company
Irwin & Dow was established in 2013 to provide clients with a unique and highly personalised recruitment service, providing the very top calibre of candidates across the business support and secretarial function.
We provide a refreshing approach, working in close partnership with clients and candidates across diverse industry sectors; large MNC’s, government & semi -government entities, SME’s, local businesses and in the start-up and UHNWI support framework.
Great people equal great success: all our candidates are interviewed personally by a member of the team, and we develop longstanding and in-depth relationships with our clients, understanding their corporate culture and goals to ensure a successful outcome for both parties.
Our values of discretion and diplomacy are paramount, and we are pleased to be a partner of choice for clients and candidates.
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