Sales Administrator

Job description / Role

Employment: Full Time

Job purpose:

To support relevant department by providing professional administration related services, enabling the team to function effectively and efficiently.

Functional roles and responsibilities:

• Ensure all legal documentation is in order prior to release of VCC / Hayaza for all new/used vehicles.
• Reconciliation of VCC / Hayaza certificates, stock movement, stock on hand in order to ensure accurate records, in line with the information available on the system.
• Coordinate with sales to receive insurance policy, with GRO for registration of the vehicle and for purchase of Salik tag, etc. prior to delivery to the customer.
• Track the daily vehicle delivery, follow up to ensure timely invoicing of the same and timely processing of customer refunds.
• In case of trade in of vehicles, ensure appropriate documentation is received and payments received/released as applicable to customer/banks.
• Provide necessary support services to departments and provide general administrative duties to support smooth functioning of business.
• Maintain necessary documentation system for efficient and orderly storage and retrieval of documents/information. Maintain and update all necessary records, files and database.
• Procurement of consumables for the showroom by following all related processes. Planning, organizing and distributing of uniforms and stationery to the floors.
• Monitor leave of staff including posting of leave, arranging annual leave ticket, keep track of unauthorized absenteeism and coordinate with payroll/HR/GR for leave notification, passport request etc.
• Facilitate timely requisition and distribution of employees' documents such as passports, labor cards and other documents.
• Co-ordinate with logistics and workshop for movement of vehicles, PDI, issuing PO for accessory fitment, re-conditioning and outside work.
• Raise LPO's and ensure timely follow up of the payments.
• Ensure applicable system updates in a timely and accurate manner.
• Timely submission of bank deal documents to F&I and credit invoices to customers.

People management roles and responsibilities:

• Train and support subordinates to work to their best potential and work effectively as a team to achieve department objectives.

Education/certification and continued education:

• Graduate, preferably in commerce.

Years of experience:

• 3 - 5 years experience in similar role (administration) having 1 - 2 years work experience in automotive industry.

About the Company

Established in 1979, Al Tayer Group is a privately-held, diversified company with operations in 12 countries in the Middle East and beyond. With over 7,800 employees from 95 different nationalities, the Group has its headquarters in Dubai, UAE.

The Group operates over 180 stores across multiple markets in the Middle East. In addition, Al Tayer Group has investments in commercial real estate, contracting, supply chain management, precision tools manufacturing and travel agency services.

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