Office Administrator & HR Executive

apartmentWhite Sea Star placeDubai calendar_month 

Job description / Role

Employment: Full Time

We are seeking a highly organized and experienced Executive Secretary & Office Administrator / HR with professional experience in relevant field and a graduate degree. This role combines secretarial, administrative, and HR functions, supporting senior management and ensuring efficient front-office and back-office operations.

Key Responsibilities:
Provide high-level secretarial support to senior executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
Act as the first point of contact for all visitors and incoming communication, ensuring a polished and professional reception.
Prepare correspondence, reports, presentations, and meeting minutes with a high level of accuracy and confidentiality.
Maintain and organize both electronic and physical filing systems for easy document retrieval.
Oversee office operations including ordering supplies, coordinating with service providers, and managing courier services.
Support administrative processes such as staff attendance, HR documentation, and coordination of internal events.

Implement efficient office procedures and proactively resolve any operational issues to support a smooth workflow.

Requirements:

Qualifications & Experience: Minimum bachelor’s degree is Required.

Minimum of 2 years of experience in a similar role combining secretarial, administrative, and HR duties.
Excellent communication skills, both written and verbal.
Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).
Strong organizational skills with the ability to multitask and prioritize tasks effectively.

High level of discretion, professionalism, and attention to detail.

About the Company

White Sea Star General Trading LLC. is a leading international trading company specializing in the import and export of a diverse range of products. With a commitment to excellence and a global reach, we connect manufacturers and suppliers with markets around the world, providing high-quality goods and unparalleled service.

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