Contract Officer

Job description / Role

Audit & Accountancy

About CLA

CLA utilizes advanced manufacturing techniques and a rigorous testing process to ensure their ammunition meets the highest international standards, including NATO and CIP.

• Receive all purchase requisitions and maintain purchase requisitions log on the ERP system.
• Maintain daily purchase order log on the ERP system.
• Perform data entry duties as needed.
• Assist in preparing and reviewing contract documentation, ensuring compliance with company policies and legal requirements.
• Support the negotiation of contract terms and conditions under supervision.
• Source, select, and negotiate for the best purchase package in terms of quality, price, terms, deliveries, and services with suppliers.
• Responsible for preparation and processing of local and international purchase orders, contracts, agreements, and documentation in accordance with company policies and procedures.
• Issue purchase orders, contracts, and agreements in accordance with all terms and conditions and accurate technical/industrial specifications.
• Maintain accurate and organized records of all contracts, amendments, and related correspondence.
• Coordinate with internal departments to ensure contract deliverables are met on time.
• Conduct contract administration tasks, including tracking milestones, deadlines, and performance.
• Assist in the preparation of contract reports and summaries for senior management.
• Ensure the department documentation is well saved and arranged.
• File and maintain relevant files and records.
• Review and update contract templates as needed to ensure consistency and compliance.
• Respond to queries related to contracts and procurement policies from internal teams and external parties.
• Ensure that all the contracts are following EDGE procedure.
• Ensure competent and quality execution of all regular purchasing duties and related administrative work.
• Coordinate with users from various departments to complete purchasing scope of work for projects assigned.
• Handle and monitor claims to suppliers and vendors for defective deliveries of items, shortages in deliveries, missing parts, and items.
• Follow up on the payment for the suppliers with the finance department.
• Improve supply chain processes on a continuous basis.
• Act as focal point and contact person to discuss and respond to all external and internal audits.
• Adhere to code of ethics as directed in the procurement policy.
• Perform other tasks and duties as allocated by a department manager or supervisor.
• Track payments and deadlines.
• Help with the identification and mitigation of potential contract risks.

• Diploma in business administration or relevant field is required.
• Bachelor in business administration or relevant field is preferred.
• Certified professional purchasing qualification or training.
• Minimum two years of experience in procurement.

• Written skills? Conveying information accurately in an appropriate written format, able to express oneself clearly.
• Planning and organizing.
• Understanding the confidentiality matters pertaining to procurement and supplier qualifications.
• Ability to use Microsoft Office and ERP systems.

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