Project and Personal Assistant

Job Description

This is a key role in enabling the smooth operation of HR initiatives, managing complex schedules, and ensuring the Director is equipped to lead effectively.

• Manage and coordinate complex calendars, scheduling meetings, internal/external engagements, and travel arrangements
• Act as the gatekeeper and point of contact for the Director, ensuring efficient time and priority management

• Assist in the planning, execution, and tracking of People & Culture projects
• Monitor deadlines, deliverables, and follow-up actions

• Support the creation and analysis of reports related to employee engagement, workforce metrics, and culture initiatives
• Maintain dashboards and provide insights through clear, data-driven presentations

• Assist with drafting and designing internal communications (emails, newsletters, announcements)
• Support the development of campaigns to boost internal engagement and cultural initiatives

• Create visually engaging slide decks, infographics, and materials for workshops, presentations, and culture events using tools like Canva, Adobe Suite, or similar

• Manage documents, records, and confidential materials
• Support coordination of team events, workshops, and key cultural initiatives

• Strong proficiency in Microsoft Office and Google Workspace
• Familiarity with data analysis and reporting tools (Excel, Google Sheets, or BI tools)
• Graphic design experience (e.g., Canva, Adobe Illustrator/Photoshop)
• Excellent written and verbal communication skills
• Basic project management skills and tools (e.g., Trello, Asana, or similar)

o Experience

At least, 12 years of experience in a fast-paced, high-performance environmentideally supporting a leadership role or project function in HR, marketing, or operations.