Executive / Personal Assistant

Job description / Role

Employment: Full Time

The Executive Assistant / Personal Assistant to the Executive Chairman will provide high-level administrative and personal support to the Executive Chairman. Based in Dubai, the role requires fluency in English, Arabic, and French, and involves managing the Chairman’s schedule, travel, communications, documents, and personal matters.

Key Responsibilities:

• Schedule internal and external meetings, prepare venues, take minutes.
• Organise meeting logistics and coordinate staff communications.
• Arrange all travel needs including flights, visas, accommodations, and itineraries for business and personal trips.
• Liaise with affiliate offices for visit agendas.
• Prepare memos, presentations, and draft communications.
• Handle Chairman’s expense claims and approvals in coordination with Finance.
• Schedule and coordinate personal and family appointments (medical, education, travel).
• Support the Chairman with ad hoc business and personal projects.
• Ensure deadlines are met for delegated tasks.

Requirements:

• Bachelor’s degree in Business Administration or a related field.
• Minimum 5 years of experience supporting senior executives in a corporate setting.
• Fluency in English, Arabic, and French.
• Excellent organizational and communication skills.
• High level of confidentiality, discretion, and problem-solving.
• Proactive, adaptable, and able to work under pressure.
• Proficient in MS Office and Google Suite.

Salary: AED 14,000 to 16,000 per month inclusive of fixed allowances.

About the Company

Sectors we cover include HR, Administration, Finance & Accounting, Legal, Sales & Marketing including Digital Marketing, IT, Oil/Gas/Energy, Engineering, Procurement, Manufacturing, Higher Education.

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