Secretary

Job description / Role

Employment: Full Time

Job purpose

dnata Airport Operations' vast ground handling operations successfully service the major global hub that is Dubai International Airport. We deliver a seamless experience from check-in to baggage delivery for more than 80 million passengers and 140 scheduled airlines annually.

The role holder will provide secretarial assistance to the Admin & Briefing Superintendent ensuring that all general office work is up-to-date and office procedures are followed.

In this role, you will:

• Distribute mail for department/cabin crew and liaise with other departments regarding IFS related issues. Compose, type, and dispatch routine letters, memos, and other correspondence of the Admin Section.
• Keep Admin & Briefing Superintendent advised of daily schedule by maintaining a diary of planned meetings and appointments and preparing files of documents relevant to each meeting.
• Provide easy access to documentation by developing and maintaining efficient filing systems.
• Maintain company reference manuals by amending and updating details to ensure current and correct information is always available.
• Attend specified In-flight Services meetings to record proceedings and produce minutes ensuring accuracy of detail and correct distribution.
• Maintain petty cash accounts by verifying authenticity of claims ensuring figures are accurately recorded. Control and handle cash transactions to bring accounts to balance.
• Liaise with Training School/Centre to coordinate planning of training courses undertaken by In-flight Services Administration & Management staff, maintaining and updating records and ensuring that staff are provided with course joining instructions and syllabus.
• Participate in the activities of the Leave and Travel and In-flight Services Library sections by assisting with allocation of annual leave and production of manuals.
• Understand and apply the IFS Quality Policy enthusiastically to fully satisfy our customer requirements first time, every time.

Qualification

You'll have an edge if you have:

• 3 years of experience in an administration secretarial field
• 12 years of schooling or equivalent
• Secretarial certificate diploma holder
• Accurate typing speed of 60-80 wpm is an advantage
• Computer literate in software packages such as WordStar, Advanced Word, Perfect Formtool, MS Word, Excel, email, Beeline, and Sita general office automation systems knowledge
• General working knowledge of airline procedures and business administration
• Pleasant telephone manners
• Ability to organise work on a priority basis and work under pressure with minimum supervision

Salary & benefits

Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays around the world. Find out what it's like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website.

About the Company

A fast-growing international airline with one of the youngest fleets in the sky and more than 400 awards for excellence worldwide.

Apply Now