Secretary

Job Description

Job Description Secretary

Role Summary:

The Secretary will provide high-level administrative and operational support to the office. The ideal candidate will possess strong business acumen, exceptional organizational skills, and the ability to manage complex tasks efficiently. This role requires a proactive individual with a capability to thrive in fast paced work environment.

Accountabilities:

Execute meticulous typing, proofreading, and dispatching of all outgoing correspondence, ensuring the highest standard is maintained.

Prioritize and review all incoming mail, forwarding it to the line manager after careful consideration.

Take proactive measures on routine standardized correspondence, promptly informing the line manager of important matters.

Efficiently coordinate and follow up with internal departments on behalf of the line manager to facilitate smooth operations.

Prepare letters on behalf of the line manager, ensuring clarity and professionalism in communication.

Maintain an organized and systematic filing system for all correspondence.

Attend meetings, record minutes accurately, and distribute them while following up on action items.

Manage all telephone calls and appointments for the line manager, employing effective screening and prioritization techniques.

Establish and update a comprehensive database of contacts as needed by the line manager.

Organize travel arrangements and coordinate external business trips on behalf of the line manager.

Skills & Qualifications:

Minimum of 4 years relevant experience, including experience at senior management level

Relevant professional qualification at university graduate level or nearing completion of a relevant professional qualification will be viewed favorably.

Strong written and verbal communication skills.

A good team player with experience in managing change; and

Strong MS Office skills.

Salary offered, 4,000 to 6,000 AED