Secretary

Job Description

Company Description

NERO SPACE is a leading provider of fit-out and joinery solutions across the UAE, specializing in creating exceptional spaces for commercial, residential, and bespoke projects. Their commitment to precision, innovation, and quality craftsmanship sets them apart in delivering comprehensive, end-to-end services tailored to meet the unique needs of each client.

Role Description

This is a full-time position for a Female Secretary and Document Controller at NERO SPACE, based in Dubai. The candidate will be responsible for clerical tasks, communication, company secretarial duties, executive administrative support, document control, and customer service.

Key Responsibilities:

• Manage all incoming and outgoing documentation for projects, including correspondence, submittals, shop drawings, contracts, and reports
• Ensure proper document control procedures are implemented and followed as per company and client requirements
• Maintain and organize physical and digital filing systems in a structured, accessible, and secure manner
• Assist project managers and engineers by tracking document submissions and approvals
• Monitor document deadlines and follow up on outstanding approvals or responses
• Prepare and format project documentation, including BOQs, RFIs, MOMs, and technical submittals
• Ensure document version control and manage revision tracking
• Coordinate with various departments to gather required documents and updates for ongoing projects
• Support the administration and executive team with scheduling, correspondence, and office coordination
• Communicate professionally with clients, consultants, and subcontractors
• Maintain confidentiality of sensitive information and ensure compliance with company policies
• Support internal audits by providing necessary documentation as requested

• Clerical Skills and Company Secretarial Work
• Communication and Customer Service
• Experience in Executive Administrative Assistance
• Proven experience in Document Control, preferably in a fit-out or construction company
• Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint); knowledge of Zoho CRM or similar document management software is a plus
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and proactive approach
• Ability to work independently and within a team
• Familiarity with project documentation standards in the UAE market is a plus