[ref. b81079117] Operations Coordinator - Dubai

Job Description

Job Description

Who we are

But were always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team.

This role ensures the seamless movement of personnel by coordinating with vessel agencies and internal departments to arrange and validate all required documentationincluding visas, security passes, and offshore certificationsin strict compliance with country-specific and client-specific regulations.

By maintaining operational readiness and supporting project timelines, the Coordinator plays a critical role in ensuring the success of field operations and overall project delivery.

• Coordinate and manage all project-related permitting requirements in close collaboration with the vessel agency, ensuring full compliance with country-specific visa, immigration, and security protocols. Maintain the accuracy and validity of essential documentationincluding visas, security passes, and offshore compliance certificationsthroughout the project duration.
• Maintain exceptional attention to detail in all aspects of documentation, scheduling, and coordination to ensure accuracy, compliance, and operational efficiency.
• Support the Supervisor and project team in facilitating client communications related to crew CV approvals and project-specific documentation.
• Collaborate with the Procurement team and Project Manager to appoint vessel agencies. Maintain ongoing communication with agents to facilitate vessel inward/outward clearances and provide logistical support.
• Provide continuous operational support to Project Managers throughout the project lifecycle, ensuring all logistical and personnel-related needs are met.
• Proactively coordinate travel and logistical arrangementsincluding flights and accommodationsfor project personnel, ensuring cost-effective and timely execution.
• Ensure proposed project personnel are fully offshore compliant by coordinating with the crewing team to verify certifications and readiness.
• Provide responsive out-of-office hours support when required to address urgent operational needs and maintain project continuity.
• Support Supervisor & crewing team in maintaining record of personnel Client approvals for projects.
• Update and maintain the Personnel and Job-wise Deployment Sheet (PDS) to reflect accurate personnel utilization and deployment across assigned projects.
• Follow up with HR to obtain and verify updated personnel documentation (as appropriate ).
• Actively contribute to the companys Quality Management System by adhering to and promoting best practices in quality and HSE standards.
• The Employee shall also be responsible for any other such tasks and duties as shall be assigned to the Employee from time to time.

• Bachelors degree in Administration, Engineering or a related field.
• Minimum of 3-5 years of experience in operations or project coordination
• Strong in Excel and Office 365; Power BI knowledge is an advantage.
• Proficiency in relevant software and tools used in project coordination.
• Work experience in a shipping industry is highly desired.
• Good communication and presentation skills.
• Ability and willingness to learn from experience, adapt and embrace new situations. Being open to new experiences, people and information

What We Offer

Which should help us to find fresh ways to get to know the earth better. We encourage you to be yourself at Fugro. So bring your energy and enthusiasm, your keen eye and can-do attitude. But bring your questions and opinions too. Because to be the worlds leading Geo-data specialist, we need the strength in depth that comes from a diverse, driven team.

Our view on diversity, equity and inclusion

Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugros purpose together create a safe and live able world and to each other.

Whats in it for you

We also offer competitive benefits packages including hybrid working to support you in your career journey with us.

Disclaimer For Recruitment Agencies

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated.