Senior Administrative Assistant

Job Description

Job Summary:

The Senior Administrative Assistant provides high-level administrative support to senior executives, ensuring smooth daily operations and helping them focus on strategic priorities. This role requires discretion, organizational skills, and the ability to manage multiple tasks under pressure.

Key Responsibilities:

• Manage executives calendars, schedule meetings, and coordinate travel arrangements.
• Prepare reports, presentations, and correspondence on behalf of executives.
• Serve as the point of contact between executives and internal/external stakeholders.
• Screen and prioritize phone calls, emails, and requests for meetings.
• Organize and maintain confidential files, records, and documents.
• Track deadlines, follow up on pending matters, and ensure timely completion of tasks.
• Support in board meetings, conferences, and company events, including logistics and documentation.
• Conduct research and compile information needed for decision-making.
• Handle expense reports, budgets, and financial tracking related to executive activities.
• Maintain professionalism and confidentiality in all communications.

Qualifications & Skills:

• Bachelors degree in Business Administration, Management, or a related field (preferred).
• Proven experience as an Executive Assistant, Senior Administrative Assistant, Personal Assistant, or similar role.
• Strong organizational and time-management skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools.
• Ability to handle sensitive information with discretion and integrity.
• Problem-solving mindset and ability to work independently.