Document Controller

Job Description

Job Overview:

By maintaining a systematic and efficient document control process, the Document Controller supports smooth accounting operations, timely audits, and reliable financial reporting.

Roles & Responsibilities

• Organize, scan, file, and archive accounting documents, including invoices, receipts, payment records, and financial reports.
• Maintain accurate and uptodate document control systems for both physical and digital records.
• Ensure proper version control and maintain a clear audit trail.
• Track all incoming and outgoing documents and update document logs regularly.

• Coordinate with accountants, auditors, and internal departments to provide requested documents promptly.
• Retrieve documents efficiently for audits, reviews, and internal requirements.
• Assist in ensuring all financial documentation is complete, accurate, and compliant with internal and external standards.

• Ensure all documents are handled in line with company policies, confidentiality protocols, and UAE regulatory requirements.
• Follow ISO standards, Health & Safety guidelines, and ethical codes of conduct.
• Support continuous improvement initiatives to enhance document control processes.

• Accuracy: Maintain precise and errorfree document filing with zero document loss or misplacement.
• Confidentiality: Ensure secure and confidential handling of sensitive financial information.
• Compliance: Adhere to Pitstop internal control procedures and UAE financial regulations.
• Timeliness: Provide timely access to documents to support audits, financial reporting, and operational needs.
• Efficiency: Manage a streamlined, well-organized document system that enhances departmental workflow.
• Development: Proactively seek opportunities for personal learning and professional growth.

Qualifications & Requirements

• High School Diploma or equivalent (mandatory).
• Diploma or Degree in Accounting, Business Administration, or related fields (preferred).

• Strong attention to detail and high accuracy in handling financial documents.
• Proficiency in MS Office, especially Excel and Word, and familiarity with document management systems.
• Basic understanding of accounting principles and financial documentation.
• Effective communication and timemanagement skills.
• Ability to maintain confidentiality and handle sensitive information professionally.

• Years: Minimum 23 years of experience in document control, administrative support, or a related role.
• Sector: Experience in accounting, finance, automotive, or corporate environments is preferred.
• Location: UAE experience is preferred; relevant international experience is also acceptable.

Please note that only shortlisted candidates will be contacted. Thank you for your interest in joining AGMC - Pitstop.