Personal Assistant to CEO (PA to CEO)

Job Description

Position Overview

This role requires exceptional organizational skills, discretion, strong communication abilities, and the capacity to thrive in a fast-paced environment.

Key Responsibilities:

• Manage and coordinate the CEO's calendar, appointments, meetings, and travel arrangements.
• Screen and prioritize emails, phone calls, and correspondence.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Take meeting minutes and follow up on action items.
• Ensure the CEO is fully prepared for meetings, events, and business engagements.

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Draft professional correspondence, presentations, and business documents.
• Coordinate with departments to ensure timely completion of tasks and projects.
• Facilitate communication across teams and external partners.

• Organize and maintain confidential files, records, and documentation.
• Monitor deadlines and ensure key deliverables are completed on schedule.
• Manage expense reports, invoices, and executive administrative tasks.
• Handle special projects and assignments as directed by the CEO.

• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Coordinate executive meetings, conferences, and corporate events.
• Manage logistics and scheduling for business trips and stakeholder engagements.

• Assist in tracking strategic initiatives and business priorities.
• Conduct research and prepare summaries, reports, and recommendations.
• Support project management activities and monitor progress on key initiatives.
• Anticipate challenges and proactively propose solutions.

Requirements:

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Proven experience as a Personal Assistant, or similar role supporting senior executives.
• Excellent command of written and spoken English. Arabic will be a plus.
• Proficiency in Microsoft Office Suite and modern productivity tools.

• Exceptional organizational and time-management skills.
• Strong interpersonal and communication abilities.
• High level of professionalism and discretion.
• Ability to multitask and prioritize effectively.
• Strong problem-solving and decision-making skills.
• Attention to detail and accuracy.
• Ability to work independently and under pressure.
• Flexible, proactive, and resourceful approach to work.

• Effective calendar and schedule management.
• Timely completion of assigned tasks and projects.
• Accuracy and quality of executive documentation.
• Responsiveness to stakeholder communications.
• Successful coordination of meetings, travel, and events.
• Maintenance of confidentiality and professionalism.

What Success Looks Like

The ideal PA to the CEO is a trusted, reliable professional who anticipates needs, solves problems proactively, manages competing priorities seamlessly, and enables the CEO to focus on strategic business objectives.