Contracts & Procurement Administrator

Job Description

Title:

Contracts & Procurement Administrator

Job Title

Contracts & Procurement Administrator

Job Purpose

To provide administrative and coordination support to the Contracts and Procurement team by ensuring efficient documentation control, procurement process support, compliance with company procedures, and timely coordination with vendors and internal stakeholders for oil and gas projects and operations.

Key Responsibilities

• Assist in the preparation, issuance, and tracking of contracts, purchase orders, and service agreements.
• Maintain accurate contract records, registers, and databases in line with company document control standards.
• Support preaward and postaward contract administration activities.
• Track contract validity, renewals, amendments, and closeout documentation.
• Coordinate with legal, finance, and project teams for contract execution and approvals.

• Support endtoend procurement processes for materials and services.
• Prepare RFQs/RFPs and assist with bid submission tracking and commercial documentation.
• Coordinate technical and commercial evaluations by consolidating inputs from stakeholders.
• Issue purchase orders and follow up with vendors on acknowledgments, delivery schedules, and documentation.
• Maintain supplier records and assist with vendor prequalification documentation.

• Liaise with suppliers, logistics, and warehouse teams to track delivery status.
• Follow up on documentation such as invoices, packing lists, certificates, and delivery notes.
• Assist in resolving basic procurement and documentation issues.

• Prepare procurement status reports, trackers, and dashboards.
• Ensure compliance with company procurement procedures, audit requirements, and ethical standards.
• Maintain confidentiality of commercial and contractual information.
• Support audits by providing required procurement and contract documentation.

Qualifications & Experience

• Diploma or Bachelor's degree in Business Administration, Supply Chain, Commerce, or a related field.

• Minimum 5 years of experience in contracts or procurement administration within the oil & gas, energy, EPC, or industrial sector.
• Prior experience supporting EPC/EPCM projects is an advantage.

• Strong organizational and documentation skills.
• Basic understanding of procurement and contract workflows.
• Familiarity with purchase orders, contracts, and vendor documentation.
• Proficiency in MS Office (Excel, Word, Outlook).
• Experience with ERP systems (SAP, Oracle, or similar) preferred.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines in a projectbased environment.

• Experience in Middle East oil & gas projects.
• Knowledge of company procurement policies and compliance requirements.
• Detailoriented, proactive, and professional approach to work.