Personal Assistant - Dubai

Job Description

I am seeking a highly organized and proactive Personal Assistant. The ideal candidate will be an excellent communicator, detail-oriented, and able to manage a wide range of tasks in a fast-paced environment. This role involves a combination of administrative duties, personal support, and liaising with key stakeholders in the real estate industry.

Key Responsibilities:

1. Administrative Support:

• Manage and maintain the Managing Partners calendar, schedule meetings, and coordinate appointments.
• Handle email correspondence, prioritizing and responding to inquiries on behalf of the Managing Partner.
• Prepare reports, presentations, and documents as needed.
• Assist in managing and organizing contracts, legal documents, and property-related files.
• Conduct market research and prepare briefing materials for real estate meetings.

1. Communication & Liaison:

• Act as the primary point of contact between the Managing Partner and internal/external stakeholders, including clients, vendors, and investors.
• Coordinate communication with real estate agents, legal teams, and financial institutions.
• Organize travel arrangements, including accommodations, transportation, and itineraries for business trips.

1. Personal Assistance:

• Manage personal tasks, including errands, personal appointments, and reservations.
• Assist with personal projects and provide support for the Managing Partners family as needed.

1. Project Management:

• Assist with ongoing real estate projects by tracking deadlines, coordinating with contractors, and ensuring timely completion of tasks.
• Provide support in preparing budgets, timelines, and deliverables for property developments and transactions.

Qualifications:

• Proven experience as a Personal Assistant or in Administration, within the real estate industry.
• Knowledge of RERA regulations and the Dubai REST app to create forms A/B and contract F.
• Familiarity with local property portal algorithms and scoring systems (e.g., Propertyfinder, Bayut) to optimize listings and property visibility.
• Tech-savvy with a solid understanding of various software platforms and the ability to create automations (e.g., Monday.com, Pipedrive, etc.).
• Strong organizational and multitasking abilities, with a keen eye for detail.
• Excellent written and verbal communication skills.
• Proficiency in MacOS and real estate management software (e.g., Propertyfinder, CRM systems).
• Ability to work independently, handle confidential information, and meet tight deadlines.
• Flexibility and willingness to handle personal errands when required.

Benefits:

• Competitive salary based on experience.
• Health insurance and benefits as per UAE law