Project Assistant

Job description / Role

Employment: Full Time

Responsibilities:

Administrative support:

• Schedule and coordinate project meetings, events, and travel arrangements.
• Prepare and distribute meeting agendas, take minutes, and follow up on action items.
• Maintain organized project documentation and ensure proper filing.

Communication:

• Act as a liaison between project team members and external stakeholders.
• Draft, review, and distribute project-related communications and updates.
• Ensure effective communication within the project team.

Project planning and coordination:

• Assist in developing and maintaining project plans and schedules.
• Track project milestones, deliverables, and deadlines.
• Coordinate resources and logistics to support project tasks.

Data management:

• Collect, analyze, and report on project data and performance metrics.
• Maintain project databases and ensure data accuracy and integrity.
• Assist in preparing project reports and presentations.

Financial management:

• Monitor project budgets and expenditures, ensuring compliance with financial guidelines.
• Assist in preparing budget reports and financial documentation.
• Process invoices and track project-related expenses.

Risk management:

• Assist in identifying and managing project risks and issues.
• Help develop and implement risk mitigation strategies.
• Document and escalate issues as necessary.

Quality assurance:

• Ensure project deliverables meet quality standards and client requirements.
• Support the implementation of project management methodologies and best practices.
• Conduct project reviews and gather feedback for continuous improvement.

Resource management:

• Assist in managing project resources, including personnel, equipment, and materials.
• Coordinate resource allocation and monitor usage.
• Maintain records of resource availability and allocation.

Logistics and procurement:

• Manage procurement processes, including obtaining quotes and coordinating purchases.
• Ensure timely delivery of materials and services required for the project.
• Maintain inventory records and manage logistics.

Support for project management tools:

• Utilize project management software to track project progress and update plans.
• Train team members on the use of project management tools and software.
• Ensure effective and efficient use of project management tools.

Ad hoc tasks:

• Provide general support to the project manager and team as needed.
• Assist with special projects and tasks as they arise.
• Adapt to changing project requirements and priorities.

Requirements:

Qualifications:

• Bachelor's degree in business administration, project management, or a related field (or equivalent experience).
• Proven experience as a project assistant or similar administrative role.
• Proficiency in project management software (e.g., MS Project, Asana, Trello).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively in a team environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred qualifications:

• Certification in project management (e.g., CAPM, PMP) is a plus.
• Familiarity with financial management and budgeting principles.

About the Company

MBC GROUP is the largest media company in the Middle East & North Africa region that enriches people’s lives through information, interaction and entertainment. In 2002, nearly a decade after the launch of MBC1 in London, in 1991, MBC GROUP moved its headquarters to Dubai Media City, United Arab Emirates.

MBC GROUP also includes two FM radio stations: MBC FM (Gulf music) and Panorama FM (contemporary Arabic hit music).

Furthermore, part of MBC GROUP is Shahid and its premium subscription-based service Shahid VIP, the world’s leading Arabic streaming platform, home to highly rated original productions from the Arab world, a wide range of exclusive movies and premieres, as well as the top watched live Arab TV channels.

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