Office Manager

Job description / Role

Employment: Full Time

Role Purpose:

Generate and maintain all the compliance related database, MIS, Board Audit Committee packs etc.

Key Accountabilities of the Role

General Characteristics:

Responsible for managing the administrative, reporting, and operational requirements of the Group Compliance Department, while supporting the effective implementation of compliance systems, regulatory engagements, and internal governance frameworks.

Representative Activities:

• Coordinate the preparation of periodic Compliance Management Committee and ADIB Audit Board Committee presentations, reports, and MIS dashboards.
• Assist and ensure timely submission of reports, notifications, and disclosures as per regulatory timelines.
• Support the Head of Compliance by translating regulatory requirements into internal actions, policies, or system changes in coordination with the relevant teams.
• Plan and coordinate internal compliance events in alignment with the department's objectives and annual compliance budget and calendar.
• Oversee the Compliance Document Repository and Policy Register, ensuring all materials are up to date and properly archived.
• Ensure the smooth day-to-day operation of the office by managing administrative tasks, coordinating with internal departments, and maintaining office resources and supplies.
• Coordinate with the Human Resource Department on matters related to the recruitment process, including interviews, onboarding/offboarding and appointment of compliance staff.
• Maintain the Compliance Department calendar, schedule key meetings (e.g., regulatory visits, internal governance forums), and ensure timely preparation of related material.
• Support recruitment, performance management coordination, and training alignment with the Compliance Competency Framework.
• Ensure access controls for systems and confidential compliance records are reviewed and updated periodically.
• Act as training coordinator for Group Compliance staff to implement the training needs in line with HR requirements and Compliance Competency Framework.
• Perform other compliance-related tasks or initiatives assigned by the Group Head of Compliance or leadership team.
• Prepare and draft Power of Attorney (POA) document, ensuring alignment with regulatory requirements and internal governance protocols.

Specialist Skills / Technical Knowledge Required for this Role:

• Bachelors from a recognized institution.
• Good communication (written & verbal) skills in English and Arabic.
• Good analytical and presentation skills.
• Good knowledge of MS Office applications (PowerPoint, Word, etc.).
• Strong attention to detail with proven ability to review, verify, and validate compliance and governance.

Previous Experience:

Company Industry: Finance, Investment & Asset Management

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