PA/ Receptionist

Job Description

Reports To: Managing Director

About Rosenheim:

Rosenheim Luxury Properties is a boutique real estate firm in Dubai, focused on redefining the standards of client service, agent success, and property expertise. We pride ourselves on our collaborative culture, high energy, and modern approach to property.

Role Overview:

We are looking for a highly organised, proactive, and professional PA/Receptionist to support the day-to-day operations of our office and provide executive-level assistance to the Managing Director. This role is ideal for someone who thrives in a client-facing environment, has strong attention to detail, and enjoys being at the centre of a growing and fast-paced team.

Key Responsibilities:

• Greet and welcome all clients, visitors, and partners with a warm and professional manner
• Answer and direct incoming calls and messages
• Manage meeting room bookings and office calendar
• Maintain a clean, organised, and welcoming front office space

• Manage the Managing Directors diary, scheduling meetings, and travel arrangements
• Prepare meeting agendas, notes, and follow-ups
• Coordinate internal and external communications on behalf of leadership
• Handle confidential information with integrity and discretion

• Oversee general office supplies, couriers, and vendor coordination
• Support HR, recruitment, and marketing teams with administrative tasks as needed
• Maintain records and filing systems, both digital and physical
• Assist with onboarding of new employees and welcome packs

Requirements:

• Minimum 2 years experience in a similar PA, receptionist, or office support role
• Excellent verbal and written communication skills
• Highly organised with strong time management
• Professional appearance and demeanour
• Proficient in MS Office (Outlook, Word, Excel)
• Knowledge of CRM or scheduling tools is a plus
• Fluent in English

What We Offer:

• A collaborative and supportive work culture
• Opportunity to grow within a fast-scaling real estate firm
• Competitive salary and performance incentives
• Access to regular team events, socials, and internal development