Executive Secretary

Job Description

Employment Type: Permanent | On-site

Important Note:Please apply only if you are a Fluent inArabic and have previous or current experience as an Executive Secretary, Office Manager, or Personal Assistant supporting senior leadership or top management. These are essential criteria for consideration.

About the Role:

The ideal candidate will be fluent in both English and Arabic and able to manage complex scheduling, communication, and coordination across departments and stakeholders.

Key Responsibilities:

• Manage the MD's calendar, appointments, and travel arrangements
• Screen and prioritize communication (calls, emails, requests, visitors)
• Draft internal/external correspondence and ensure timely document flow
• Prepare presentations, reports, meeting minutes, and confidential files
• Coordinate meetings, follow up on action items, and track progress
• Handle visa arrangements, bookings, and itineraries for business travel
• Act as a liaison between the MD and clients, partners, suppliers, and staff
• Organize and support social functions and corporate events
• Ensure adherence to office norms, maintain workflow, and uphold discretion
• Provide operational support, including research, briefing materials, and project tracking

Requirements:

• Bachelor's degree in Business Administration or related field
• Minimum 5 years of experience in a similar executive support role
• Fluency in English and Arabic is mandatory
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong multitasking, communication, and organizational abilities
• Experience dealing with senior management and high-level correspondence
• Ability to handle pressure, maintain confidentiality, and manage priorities effectively
• Culturally aware and capable of communicating across diverse teams

If you are highly organized, detail-oriented, and thrive in a fast-paced environment, we encourage you to apply.

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