Office Administrative Assistant
Job Description
Qualifications & Experience
Graduate or Postgraduate- 7 years of experience in similar role
Excellent in written and verbal communication skills (English)
Well versed with Computer Skills and basic Software Applications
Key Responsibilities
Team Assistance: Providing support to colleagues and management with various tasks and administrative needs.Record Keeping: Filing documents, updating databases and maintaining accurate records.
Communication: Managing incoming/outgoing mail.
Scheduling: Coordinating meetings, appointments and managing calendars.
Document Management: Preparing Reports, Presentations, Meeting Agendas, Minutes of Meetings, Bills and other documents and assisting with scanning.
Equipment: Operating office equipment such as printers, copiers, and scanners.
Organization: Support in maintaining a clean, organized, and tidy office environment. Maintaining the Leave Register / Calendar for the Staff.
Data Entry: Performing data entry and maintaining spreadsheets and databases.
Coordination: Coordinating with stakeholders as directed by Seniors. Also Coordinating with Local Agency and LTTS Mobility Team Visa Process, Immigration Formalities, Health Checkups etc. for the team.
Bookkeeping: Assisting with basic bookkeeping tasks, including expense tracking and payment details.
Coordinate travel and accommodation requirements for the project team as required.
Arrange meetings, meeting rooms, refreshments and administrative requirements for client and staff meetings as directed.
Strong interpersonal, teamwork, organizational and communication skills.
Forward thinking person with proactive approach & willingness / ability to learn new skills.